The Calendar Link Generator is a tool designed to streamline the process of creating calendar invites for meetings or events. This tool allows users to generate links that can be shared easily with participants, enabling them to add events directly to their calendars.
Key Features
User-Friendly Interface: The generator has an intuitive interface that allows users to enter event details quickly.
Customization Options: Users can customize the invite with specific details like event title, date, time, duration, location, and description.
Multiple Calendar Formats: The generated links are compatible with various calendar platforms, including Google Calendar, Office Outlook, Office365, and Yahoo.
Shareable Links: You can opt to share individual links or embed the HTML code in your e-mail campaign.
How to use the calendar link generator:
On the campaign builder, navigate to "MORE" and click "Get Calendar Links". It will redirect you to the Calendar Link Generator tool .
Fill out the meeting details:
Event Title: The title or subject of the calendar event.
Description: The agenda, purpose, or additional details about the calendar event.
Location: The location of the event (physical address or virtual meeting link).
Timezone: The time zone the event is scheduled in.
Start Date/Time: The date and time the event begins. Use the provided fields to select the date and time accurately.
End Date/Time: The date and time the event concludes.
Click on the calendar icon to display the calendar.
Select the date.
Click on the clock icon and set the time.
If it's an all-day event, enable the All-day event by clicking the slider.
Share the event by copying the generated link.
How to embed the calendar link in your campaign:
Method 1: Hyperlinked Text:
Copy the calendar link.
Embed it within your email text (e.g., "Google").
Method 2: Button (Recommended): Use Engage button and link it to the copied link or ICS file (see the next section).
Method 3: HTML Block (Advanced):
Copy the HTML code from the calendar generator tool.
Paste the HTML code into the HTML block of your email campaign.
How to download the ICS file and embed it in your email campaign:
Click the "Download ICS" button in the Calendar Link Generator tool.
In the email campaign editor, create a new button.
In the Button properties, under Action, click "Link File"
Upload the downloaded ICS file to your Engage file manager.
Click "insert".
After you insert the ICS file, it will auto-populate the URL:
Apple Calendar
To add the event to Apple Calendar, embed the .ics file. Opening this file will automatically launch Apple Calendar and prompt the user to import the event.
Important Note for Webinar Links: The link should be added in the Location field of the calendar event. On both Outlook and Google Calendar, the link in the Location field is shown on the event preview, so it's important to add the link to the location field for better conversion.